Senior HR/Admin Executive Tilling Timber Pty Ltd, Vietnam Representative Office

* Job Summary
- The Senior HR Admin will be responsible for overseeing and managing all HR administrative functions, with a strong focus on talent acquisition. This role requires a strategic thinker with excellent interpersonal skills and a thorough understanding of HR best practices. The ideal candidate will have a proven track record in recruiting top talent and ensuring a seamless onboarding process.
* Key Responsibilities
* Talent Acquisition
- Liaise with department heads and plan for the manpower requirements of the company.
- Propose the recruitment solutions, strategies.
- Utilize diverse strategies to identify and attract qualified talent.
- Review applications, contact, screen, and shortlist candidates.
- Schedule job interviews and maintain a candidate database.
- Manage applicant tracking systems and ensure applicant tracking systems are regularly updated and maintain reporting on the talent pool and active job ads.
* Human Resources
- Assist HR Manager in overseeing all HR functions.
- Manage daily HR operations, including employee records, reporting, and legal compliance.
- Maintain and provide timely updates on personnel files and ensure data integrity in the HRIS.
- Handle documentation for hiring, contracts, and exits, ensuring accuracy and completeness.
- Process payroll, including salaries, bonuses, and benefits.
- Monitor the C&B process including payroll & other benefits, allowances, compulsory insurances and other premium insurances, PIT code registration and declaration, employee attendance and leaves … consistent with the company policies and Vietnam laws.
- Update policies and procedures to ensure it aligned with the company’s culture, strategy, objectives, standards, and comply with the laws.
- Communicate HR policies, procedures, and laws in partnership with the HR Manager.
- Recommend practices to foster positive employee relations and high morale.
- Participate in the conduct of investigations when employee complaints or concerns arise.
- Ensure compliance with legal and reporting requirements to minimize legal risks.
- Coordinate training and development initiatives to enhance employee skills and knowledge.
- Foster a positive and inclusive work environment through effective communication and conflict resolution.
- Provide guidance and support to employees on HR-related issues and concerns.
- Promote employee engagement and retention through various HR initiatives and programs.
- Plan, coordinate, and execute company events.
- Assist in organizing company meetings and employee engagement activities.
* Admin
- Oversee daily administrative operations and office management.
- Ensure timely office equipment and supply updates.
- Maintain supplies and inventory by checking stock, anticipating needs, and placing orders.
- Regularly update inventory reports for office equipment, uniforms, stationery, and pantry supplies.
- Prepare, review, and manage all contracts related to office management.
- Coordinate with other departments on payments related process and ensure compliance and accuracy.
- Ensure office-related payment reports are updated in a timely manner.
- Maintain cleanliness and maintenance reports.
- Work closely with the customer liaison manager for guest visits.
- Manage transportation, accommodation, and food arrangements for guests.
- Track and manage guest visit expenses.
- Other tasks as requested by direct management.

13th Month bonus payment and 14th Month as KPI bonus
Premium Private Health insurance provided by MyTeam
Free English class and specialized training during working hours
Monthly meal allowance
Insurance contribution based on full salary
Company's labor policy completely pursuant to Vietnamese labor legislation plus other benefits offered by the company
Exciting leisure: sport and art events (English club, football club...), Annual Team Building, Annual Anniversary
Young and dynamic international working environment

- Bachelor’s degree in Business, Law, Human Resource Management or related field.
- Proven experience in talent acquisition, contract management, and employee relations, a well-established and extensive recruitment network is a plus.
- Fluency in English (both written and spoken).
- Strong understanding of labor law and local regulations.
- Proficiency in computer applications (Microsoft office, Excel, PowerPoint, pivot tables, and Power BI).
- Exceptional interpersonal and communication skills.
- Detail-oriented, honest and proactive, able to multi-task and fast-pace.
- Excellent planning, organizational and time management skills.